Record leave on someone's behalf

Sometimes leave needs to go on the books that the person cannot enter themselves: they are out sick, they forgot, or it predates their account. Recording leave on someone's behalf files an already-approved entry straight onto their record.

Who can do this

This action needs the Record leave for others permission. It is not part of the standard team-lead role, so most leads cannot do it out of the box; HR admins can. If you need it, ask an admin to add the permission to your software role. Without it, the option simply does not appear. See What a team lead can and cannot do.

Record an entry

Open the person's profile from the users list and choose Record leave. Pick the leave type and the dates, and Ferio counts the working days. A reason is mandatory and must be at least 20 characters, because this bypasses the normal request-and-approve flow and needs to stand up in the audit log. You can add a note and attach a document too.

Overlaps and what gets saved

If the dates clash with leave the employee already has, Ferio warns you and lists the conflicts. Tick the confirmation box to record it anyway, or adjust the dates. Once saved, the entry is approved immediately, the days come off their balance, it syncs to connected calendars, and the employee is notified that you recorded it.

This is for leave that genuinely happened or is agreed. For anything the employee can still submit themselves, let them file it and approve it the normal way. See Approve or reject requests.