Quotas and entitlements

An entitlement is the number of days a person is owed for a leave type in a year. Ferio works it out from the rules that actually apply to that person, so you rarely type a number by hand. This lives under Settings, Quotas and needs the manage quotas permission.

Base days and the legal minimum

The base comes from a per-user override if one exists, otherwise the company role, otherwise the country profile base. Ferio then raises it to the country profile legal minimum if the base sits below it, so nobody drops under the statutory floor. Only the country profile default leave type earns the bonuses below; every other ANNUAL type gets a flat allowance from its own annual days.

Age, children and seniority bonuses

The country profile holds the bonus rules; Ferio reads them against each person and adds the extra days on top of the base:

• Age bonus: extra days once the person reaches an age threshold. The highest threshold they have crossed wins.
• Children bonus: extra days by number of children, applied only when the person has at least one. The highest matching band wins.
• Disabled children bonus: a per-child amount, added for each disabled child.
• Seniority bonus: extra days by years of service. Tenure counts from the career start date if set, otherwise the hire date; prior experience years are added when no career start date is on file, and a diploma credit is added where the profile enables it.

The bonus rules themselves are edited on the profile. See Set up country profiles.

Proration

Someone who joins or leaves mid-year gets a proportional share, counted by the whole months they are employed inside the leave year and rounded up. The leave year itself starts on the profile reset point (calendar year, the fiscal-year start, or a custom date).

Per-user overrides

When a person needs a fixed number that differs from the calculation (a negotiated allowance, an opening balance), set an override on their row. The override replaces the computed total for that user and leave type. Remove it and the person falls back to the calculated entitlement. Overrides are recorded in the audit log.

Change a rule on the country profile and every affected person recalculates; used and pending days are never touched, because they reflect real activity, not entitlement.